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B. Acts as liaison between the City and its insurance carriers. <br /> C. Assists in selection of employees and makes hiring recommendations to <br /> the Council. <br /> D. Responsible for personnel records. <br /> E. Complies with data privacy laws per Minnesota State Statute. <br /> 3. Performs management functions. <br /> A. Resolves complex problems and/or complaints from the public and others. <br /> B. Prepares, coordinates, and presents special reports for the City Council. <br /> C. Works with consultants on special projects; i.e., engineer, city planner, <br /> financial consultants, auditors <br /> D. Responsible for coordination and follow through of special city projects. <br /> E. Assists in selection of vendors and contractors. <br /> F. Reviews proposals,participates in negotiations, and reviews pricing for <br /> proposals, contracts, and leases. <br /> 4. Performs administrative duties. <br /> A. Composes written material. Drafts minutes of governing board meetings, <br /> ordinances, and legal documents. <br /> B. Processes various licenses and permits. <br /> C. Distributes and publishes public notices. <br /> D. Acts as a representative of the City to City organizations such as the <br /> Chamber of Commerce, BLADC, PLADO, etc. <br /> E. Records minutes of Council meetings. <br /> F. Maintains the City's records according to the State Record Retention <br /> Guidelines. <br /> G. Oversees and coordinates the City's website. <br /> H. Executes and manages official City documents. Attests the Mayor's <br /> signature on official documents wherever required. Maintains <br /> responsibility for the City seal. <br /> I. Recommends, clarifies, and drafts ordinances and city policies for Council <br /> approval. <br /> J. Administer issuance and renewal of miscellaneous licenses such as liquor, <br /> gambling, transient merchant, and tobacco. <br /> 5. Coordinates election activities. <br /> A. Coordinates and supervises the City's election process. <br /> B. Hires and monitors training of election judges. <br /> C. Responds to public inquiries and meets publication and notice <br /> requirements. <br /> Page 2 <br /> CAMy Documents\Employees\Job Descriptions\CURRENnCity Clerk.doc <br />