12.05 - Technology Policy - Laserfiche WebLink

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T Checking out Equipment When employees check out portable equipment such as laptop computers, they are expected to provide appropriate"common sense"protection against theft, accidental breakage, environmental damage and other risks. Desktop computers and attached devices are not to be removed from City buildings. Inappropriate uses of Cijy Technology City technology is to be used only for business purposes. Employees.should not use City technology for any purpose that would reflect negatively on,the City. The`following is a list of inappropriate uses of the City's technology which may result in disciplinary action up to and including dismissal. This is not a complete list of inappropriate uses. If any employee does not know whether a particular use would be allowed under this policy,he or she should check with the City Clerk. • Displaying,printing or transmitting material that contains defamatory,false, inaccurate, abusive, obscene, pornographic,, profane, sexually oriented,threatening, racially offensive, or otherwise biased,discriminatory or illegal material. • Displaying, printing or transmitting material that violates City regulations proWbiting sexual harassment. • Using the City's computer system or software or allowing others to use it for personal profit, commercial product advertisement or partisan political purposes. • Using a-mail to solicit for commercial ventures, or charitable;religious or political causes, with the exception of charitable campaign drives sponsored by the City. • Inappropriately sharing your user ID or password to allow an individual to obtain confidential information to which they normally would not have access. • Deliberately damaging or disrupting a computer system(hardware or software) or intentionally attempting to"crash" network systems or programs. • Attempting to gain unauthorized access to internal or external computer systems. • Attempting to decrypt system or user passwords. • Unauthorized copying of system files or software programs. Responsibility to Notify. Employees should notify the City Clerk upon learning of violations of this policy. Supervisor's Responsibility Managers and supervisors are responsible for ensuring the appropriate use of computers, e-mail and Internet access through training, supervising, coaching and taking disciplinary action where necessary.