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C. Provide administrative support to the Planning Commission by preparing <br />notices, maintaining records, preparing Minutes and completing directives <br />of the Planning Commission and City Council <br />D. Assist in planning efforts involving groundwater protection, provide <br />administrative assistance in the implementation of State and Federally <br />mandated wellhead protection implementation activities, and assist Public <br />Works and the City in proactively identifying land use issues and impacts <br />which may impact community drinking water supplies <br />E. Record legal documents <br />F. Maintain Business Inventory and collect and maintain Available Spaces <br />Information for website and annual tour <br />G. Prepare annual department budget and monitor throughout the year <br />H. Draft and assemble supporting documents for Council review or approval <br />I. Responsible for all correspondence, reports, memos and letters on behalf <br />of the Planning and Zoning Department <br />J. Act as support for City Engineer and City Planner <br />K. Attend conferences, seminars and schools as time, travel and funding <br />allows <br />3. Administrative Support Duties for City Clerk's Office <br />A. Responsible for answering and directing incoming calls <br />B. Greet, assist and direct public as they enter City Hall <br />C. Order and maintain ofiice supplies for departments <br />D. Receipt in payments <br />E. Processes reservations for City parks and buildings <br />F. Compose and transcribe Safety Committee minutes <br />G. Update safety manuals and manage safety files <br />H. Process mail for all departments <br />I. Prepare meeting minutes for boards and commissions in the Clerk's <br />absence <br />J. Processes animal licenses <br />K. Serves as notary public <br />L. Other duties as assigned <br />Reauired Knowledge. Skills, and Abilities: <br />--. <br />■ Knowledge of general office practices and procedures <br />■ Knowledge of land use rules, ordinance requirements and procedures pertaining <br />to the application approval process <br />■ Exceptional customer service and public relations skills <br />■ Ability to maintain confidentiality of sensitive material <br />■ Ability to work with frequent interruptions by phone and public visits <br />■ Ability to use computer and related software as well as other related office <br />equipment <br />■ Ability to prioritize duties, work independently and problem solve �� <br />■ Ability to perform mathematical calculations and maintain accurate records <br />S:\Sandy Documents�EmployeesUob Descriptions�Revisions�2012�Zoning Admin-Admin Asst - finalized.doc <br />2 <br />