11.01 A & B - Office Manager Wage & Job Description

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� Adopted: 4/41200G Revised: 8/7/2012 City of Pequot Lakes Job Description Job Title: Office Manager Department: Police Department Supervisor: Chief of Police Positions Supervised: None Position Summarv: Provides administrative support services to the Police Department. Performs ofiice support duties including record keeping, answering phones, assisting the public, and handling requests for information. The work is often confidential in nature. Independent judgment and discretion must be used at all times. Works closely with other agencies in law enforcement. Serves as the ,� Terminal Agency Coordinatar (TAC). Job Duties: Administrative Support Duties A. Handles daily administrative tasks including answering phone calls assisting visitors, processing mail and faxes, B. Review ICRs daily for accuracy. C. Dispatches information to officers and processes requests from officers. D. Prepares a variety of reports and records. E. Prepares letters, memoranda, invoices, citizen complaint materials, and business correspondence working from rough drafts, verbal instructions, or established procedures. F. Using E-Citation, E-Charging & E-Notary processes, electronically submits complete case files to proper agencies. G. Transcribes machine dictation. H. Orders and maintains office supplies and equipment for the department. I. Notarize official documents as required. 2. Records Management Duties A. Maintains the Records Management System (RMS), enters data into the computer and generates a variety of law enforcement management reports. B. Operates NCIC Criminal Justice Data Network (CJDN). C. Answers requests for information, which may include completing questionnaires and compiling data from files. �" D. Responsible for meeting record retention guidelines. Job ll�scripti�>n: (_�11ic� ��lana«et� Page 1 S:\Sandy Documents�Employees\Job Descriptions�Revisions\2012\Office Manager.doc