12-04-2023 City Council Minutes - Laserfiche WebLink

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City Council Minutes December 4, 2023 Page 5 of 9 ----------------------------- Mr. Tim Houle gives an update on Larsen Parkway and provides a visual of how sanitary and water lines would be extended. Seeking authorization for bids on the project. He advises we will be extending Larsen Parkway approximately 400 feet, including sanitary sewer and water lines, as well as curb and gutter. Mr. Houle suggests looking at installing a sidewalk or trail in the future. Mr. Houle suggests advertising once in December and once in January, to get around the holiday season. The timeline will allow opening bids on January 23rd, which gives time to review them and be prepared to accept at the February meeting. Also gives the contractor time to get materials and supplies ordered. Council Member Pederson questions what the entire reasoning for this project is and what happens if the development portion of this falls through, and questions whether the city would be on the hook for that. Discussion ensues regarding the need to have a firm commitment from the developers to move forward with the Larsen Parkway project. Mr. Spiczka states purchase agreements for the hotel are out with the potential entities, however, we have not gotten signed agreements back yet. MAYOR GARNDER MOVED TO AUTHORIZE ADVERTISING FOR BIDS, PUBLISHING TWICE, COUNCIL MEMBER PEDERSON SECONDED THE MOTION. MOTION CARRIED 3-0. Mr. Houle discusses the suggestion on the number of publications needed. He is recommending running it twice due to the holiday season. Mayor Gardner agrees that publishing twice would be a good idea. 9.3. Committee Meeting – Main, Front, and NW Area Mr. Houle updates on the status of the projects in the Main/Front Streets and NW Area. He proposes to meet with the council on a few dates for further discussion. The majority agree that December 14th at 1 pm works best to accommodate staff scheduling. Mr. Houle says there were several phone calls from developers regarding the city plans. He reminded them that it is only a study at this point. 9.1. Request to Approve Police Department Office Bid Mr. Roy updates on the Police Department remodel bid. He states we have only gotten one bid from a contractor and electrician at this point and now realizes he needs another one. He will be getting another bid but is waiting for the other contractor to get back to him. States the $122k will cover everything and incidentals. Mayor Gardner discusses funding that we have secured. $50k ARPA Funds, $50k Grant Funds, and $30k carry over. He states we need a motion to approve.