07-01-2008 City Council Minutes - Laserfiche WebLink

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City Council Minutes July 1, 2008 Page 8 of 10 Council Member Sjoblad indicated that if the Council would consider waiving the two quote requirement for this project, the City would save several thousand dollars on engineering fees. COUNCIL MEMBER ORASKOVICH MOVED TO WAIVE THE TWO QUOTE REQUIREMENT AND AUTHORIZE STAFF TO OBTAIN A QUOTE FOR THE PROJECT FROM ANDERSON BROTHERS. COUNCIL MEMBER SJOBLAD SECONDED THE MOTION. MOTION CARRIED 5-0. 11.3. Increase Threshold for Purchasing or Repairs to $5,000 Council Member Sjoblad indicated that the Street Department is requesting to increase the requirement for two quotes authorized by the Council from $2,500 to $5,000. He noted that it would allow projects to get things done in a timely manner. The Clerk noted that she would like to see the same requirement for all departments. COUNCIL MEMBER NAGEL MOVED TO AMEND THE REQUIREMENT TO PROVIDE TWO QUOTES FOR PURCHASES OR REPAIRS FROM $2,500 TO $5,000. COUNCIL MEMBER SJOBLAD SECONDED THE MOTION. Council Member Ryan stated that the requirement for two quotes does not require Council approval if it is a budgeted item. MOTION CARRIED 5-0. 12. Engineering 12.1. Trailside Estates Update Tim Houle reviewed the final completion date and extensions given by the Council for the project. He noted that the original agreement had a final completion date of June 30, 2007. This date was extended by the Council to August 29, 2007 and then another extension of 30 days was given. There was then no official extension requested through the winter. At the last Council meeting the Council directed a letter to be sent to the developer stating that all punch list items and financial obligations be paid by June 30 or developer would be in default. Tim Houle then explained that the City hired Landecker to be the on site representative. He noted that Landecker sent out two letters on June 26; one indicated that the project is substantially complete and one stating