Laserfiche WebLink
City Council Minutes <br /> June 2, 2020 <br /> Page5of12 <br /> ----------------------------- <br /> be a reduction of$2,000 to the overall project impact. <br /> COUNCIL MEMBER SWANSON MOVED TO APPROVE CHANGE ORDER <br /> NO. 4 FOR COLORED CONCRETE IN LIEU OF CONCRETE PAVERS AT AN <br /> ADDITIONAL COST OF $.40 PER SQUARE FOOT. COUNCIL MEMBER <br /> SEILS SECONDED THE MOTION. MOTION CARRIED 3-1. COUNCIL <br /> MEMBER AKERSON OPPOSED. <br /> 9.1.C. Partial Pavment Estimate <br /> Tim Houle informed the Council that a partial pay estimate is the way that the <br /> contractor gets paid each month and he explained the process. He stated that <br /> the contractor is requesting $927,721.93 for partial payment estimate number 2. <br /> He said to date they requested about 1.5 million out of the 2.4 million project. <br /> COUNCIL MEMBER AKERSON MOVED TO APPROVE PARTIAL PAYMENT <br /> ESTIMATE NUMBER 2 TO RL LARSON EXCAVATING INC. IN THE AMOUNT <br /> OF $927,721.93. COUNCIL MEMBER SEILS SECONDED THE MOTION. <br /> MOTION CARRIED 4-0. <br /> 9.2. Maintenance Facilitv Proiect— Potential Closeout of Contract <br /> Tim Houle reminded the Council that the City's new Maintenance Facility was <br /> publicly bid and at the end of January 2018 and nine bids were received. He said <br /> that Boser Construction Inc. (BCI)of Sauk Rapids was the lowest responsive, <br /> responsible bidder and the City awarded the project to BCI for their lump sum bid <br /> of$894,000. He stated that the Facility was to be substantially completed, which <br /> was defined as ready for the City to occupy, no later than September 28, 2018. <br /> He said the final completion was to be 30 days after substantial. <br /> Mr. Houle stated that during the 2018 construction season, BCI and their <br /> subcontractors were working on the Project but there were times of inactivity at <br /> the site. He said this is not completely unusual but the Council did question it. He <br /> said they passed along those questions and concerns to BCI but BCI never <br /> submitted a request to extend the contract time. <br /> Mr. Houle stated that at the end of September there was quite a bit of activity and <br /> BCI was trying to get it all taken care of in a very short timeframe. He said WSN <br /> determined the contract was substantial complete on October 12, 2018. He said <br /> Ryan Cross, the president and CEO of BCI, signed the Certificate of Substantial <br /> Completion with that date. He stated with the lateness of the construction <br /> season, final completion of several items dragged into 2019 and now, to date, the <br /> turf restoration in the infiltration swales and basin which the City is taking care of <br /> and one spot with a roof leak which BCI took care of. <br /> Mr. Houle said Nancy Malecha sent an email to BCI on May 12, 2020 and Brian <br /> Bankers, BCI's project manager, sent back the attached May 22, 2020 email <br /> which Nancy responded to indicating it would come before the Council. He asked <br />