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City of Pequot Lakes Infrastructure Planning Workshop DRAFT * Tuesday, January 20, 2009, 6:30 p.m. * DRAFT V. STEPS IN A PUBLIC IMPROVEMENT PROJECT A. Study • If a project is not a"sure thing", this identifies major components/issues and gets everyone into a"ballpark" for scope of improvements and cost. • Also good to look at the"bigger picture"at this stage. • Costs are estimated based on previous contractors' bids. • A Masterplan/CIPlan would be good input into and a starting point for studies. B. Funding • Assessing requires going through a certain process, and requires City legal and financial consultants. • Obtaining loans and grants takes a lot of time, requires going through certain processes, and requires City legal and financial consultants. C. Design • If the final design doesn't match the study layout,there will most likely be changes in the estimated project cost. • Need to allow time for submittals to regulatory agencies, and for bidding, opening and awarding bids, and for executing legal construction contracts. • Various funding requirements and time frames may also need to be considered. D. Construction • Need to be aware that it is very rare to have construction match perfectly with the design. City, Contractor, or Engineer may find situations in the field that need corrections or will result in enhancements. • There are usually regulatory or funding agency requirements, hoops to jump through, etc. • On-site observation, especially with underground work, is important. A lot of money is being spent and trying to save a few dollars by not following all the way through during construction may cost more money in the long run. • There is usually some kind of disruption to the public during a construction project. The amount of restrictions and remedies placed on the Contractor to minimize disruption to the public will be reflected in the project cost. • Bonds and warranty period are important. Page 6 of 7 CADocuments and Settings\Sandy\Local Settings\Temporary Internet Files\OLK23\20090120-Infrastructure Workshop With City Council.doc