10.02 - Engineering Proposal for West Lake St Improve

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December 23, 2009 Pequot Lakes West Lake Street Proposal Page 2 of 4 Tasks I Amount I. Existing Conditions Survey and Feasibility Study After appropriate office research, a field survey will be completed to update topographical information as well as obtain utility locations. As part of this survey, property documents will be researched to determine the extent of City right -of -way and easements in the project area. We will assist the City in acquiring property and/or easements that may be necessary for the reconstruction of West Lake Street. Discussions will be held with MnDOT to determine whether pedestrian crossing facilities and a storm sewer crossing will be allowed as part of the project. If necessary, we will identify property and /or easements for acquisition by the City for use as storm water runoff retention and infiltration areas and assist the City and its attorney in acquiring these. II. Final Design, Construction Documents, & Bidding Upon completion of the Phase I tasks listed above, and after authorization by the City to proceed, we will prepare final plans and specifications. We will prepare a Minnesota Pollution Control Agency (MPCA) National Pollutant Discharge Elimination System (NPDES) General Stormwater Permit as well as the Stormwater Pollution Prevention Plan (SWPPP). The City is to pay any permit fees. We will finalize plans and specifications based on City reviews. We will prepare an Advertisement for Bids and submit to the Construction Bulletin, the Pequot Lakes Echo, and the Brainerd Daily Dispatch. City is to pay any advertisement costs. We will provide copies of Contract Documents to the City to distribute to bidders. We will assist in addressing bidders' questions, issue addenda as required, attend the bid opening, and prepare a tabulation of bids and a recommendation of award. YA2009 Proposals \ — Letter Proposals\Pequot Lakes - W Lake - 20091215.doc $15,800 $14,200