11.01A - Cell Phone Policy - Laserfiche WebLink

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Cell Phone Policy Page 2 PLAN B: EMPLOYEE -OWNED CELL PHONE /SERVICE PLAN — Stipend (for regular full -time employees /and or Department Heads only) Under Plan B, the employee is paid a monthly stipend intended as compensation for City work - related use of their personal cell phone. This plan is available to regular full -time employees and/or Department Heads only. Under this plan, a cell phone or smart device is considered the employee's personal property. The stipend amount is set annually by the City Council. In no circumstances may the stipend exceed the total cost of the service plan. The cell phone stipend is intended to cover a portion of the employee's cell phone expenses related to work duties. Purchase of the cell phone, accessory equipment, and activation fees will be the responsibility of the employee. The employee will pay all costs exceeding the amount of the cell phone stipend. The stipend will occur on the first pay period of each month. The cell phone may be used for both City and personal business and no audit is required. Plan B Stipend Table: Cell phone (voice only plan): Up to 500 minutes per month $20 per month Over 500 minutes per month $30 per month Smart Devices: Data - $25 per month + appropriate voice stipend Note: A City employee may not receive a stipend and carry a City -owned device. STIPEND ACTIVATION For an employee to receive a wireless communications device stipend, the stipend and the amount must be authorized by the Department Head. A completed Cell Phone Enrollment and Acknowledgement Form and a copy of the employee's service agreement must be sent to the City Clerk's office for the stipend activation. STIPEND CHANGE /CANCELLATION To change or discontinue a cell phone stipend, a completed Cell Phone Enrollment and Acknowledgement Form must be sent to the City Clerk's Office for stipend cancellation or change. If changes result in a new or revised service agreement, a copy of the agreement must also be attached. Departments are responsible for ensuring that stipends are terminated if the employee changes positions or no longer needs a cell phone.