10.02A Personnel Committee Recommendation-Personnel Policy Revision

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Citv of Pequot Lakes Citv of Pequot Lakes Personnel Policies Title: Acceptable Use Policy for Computer, Effective Date: [date adopted] Network Systems and Telephone Effective Date(s)of Amendment(s): SECTION 19 ACCEPTABLE USE POLICY FOR CELLULAR TELEPHONE, COMPUTER, AND NETWORK SYSTEMS Employees are required to check and respond to their e-mail as well as change/update their telephone voice-mail message and respond to such messages, as applicable and necessary to carry out their duties as City employees in a prompt and appropriate manner, including providing notice of vacation and other leaves. 19.1 Use of Cellular Telephone This policy is intended to define acceptable and unacceptable uses of cellular telephones. Its application is to insure cellular phone usage is consistent with the best interest of the City without unnecessary restriction of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure that City employees exercise the highest standards of propriety in their use. 19.1.1 City Issued Cellular Telephones City issued cellular telephones are City equipment and intended for the use of City employees in the conduct of their work for the City. Supervisors are responsible for the cellular telephones assigned to their employees and will exercise discretion in their use. The City reserves the right to inspect any data, emails, social media content, files,settings or any other aspect or access made by a City-owned cellular telephone and will do so on an as needed basis as determined by the City Administrator. Employees must care for the equipment in a responsible manner and take appropriate precautions to prevent theft, damage and vandalism. In the event a City-owned cell phone is lost or stolen,the employee is responsible for reporting it to their supervisor as soon as possible. The City recognizesthat some personal use of City-owned cellular telephones has and will occur. Some controls are necessary, however,to protect the City's equipment and to prevent abuse of this privilege. • Only City employees may use City-owned equipment. Family members or friends of employees are not allowed to use City equipment or technology resources. • Personal use must take place during non-work hours (breaks, lunch hour, before or after work). Personal use should never preempt work use. • Reasonable use of City cellular telephones for personal communications is allowable, 59