10.02A Personnel Committee Recommendation-Personnel Policy Revision

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Citv of Peauot Lakes Citv of Pe4uot Lakes Personnel Policies Title: Communications,Privacy and Security Effective Date: [date adopted] Effective Date(s)of Amendment(s): Because employees are presumed to use the facilities of the City to conduct the business of the City, employees should be aware that personal storage or conveyance items such as briefcases and file folders owned by the employee may be deemed to contain the property of the City and may be included in routine or focused workplace inspections. The City reserves the right to conduct inspections to monitor compliance with rules concerning safety of employees,security of the City and individual property, drugs and alcohol, and possession of other prohibited items. "Prohibited items" includes illegal drugs, alcoholic beverages,prescription drugs or medications not used or possessed in compliance with a current valid prescription, weapons, any items of an obscene, harassing, demeaning,or violent nature, and any property in the possession or control of an employee who does not have authorization from the owner of such propertyto possess or control the property. "Control" means knowing where a particular item is, having placed an item where it is currently located, of having any influence over its continued placement. In addition to the City premises,the City may search employees,their work areas, lockers, personal vehicles if driven or parked on City property,and other personal items such as bags,purses, briefcases,backpacks, lunch boxes, and other containers. In requesting a search,the City is by no means accusing anyone of theft, some other crime,or any other variety of improper conduct. All employees of the City are subject to this policy. However,any given search may be restricted to one or more specific individuals, depending upon the situation. Searches may be done on a random basis or based upon reasonable suspicion. "Reasonable suspicion" means circumstances suggesting to a reasonable person that there is a possibility that one or more individuals may be in possession of a prohibited item as defined above. Any search under this policy will be done in a manner protecting employees' privacy,confidentiality, and personal dignity to the greatest extent possible. The City will respond severely to any unauthorized release of information concerning individual employees. No employee will ever be physically forced to submit to a search. However,an employee who refuses to submit to a search will face disciplinary action, up to and possibly including immediate termination of employment. 58