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3 Minutes of the Library Board Meeting September 20, 2005 The meeting was called to order by Nancy Adams, President. Dave Sjoblad was not in attendance. Cathy Malecha, Joanne Schuler, Harry Olson, and Mary Pfeiffer were guests. Claire Nagel moved, and Sam Hennies seconded,that the minutes of the August 16, 2005, minutes be approved. Motion carried. Dave Anderson gave the Treasurer's Report. As of September 12, for the year 2005, we have income of$23, 640.92,with a checking account balance of$12,856.21, Endowment certificate of$20,140.27,and Savings account of$16,016.30. Sam Hennes moved,and Lydia Loven seconded,that the Treasurer's Report be accepted. Motion carried. Committee Reports: Nancy Adams reported that the volunteers continue to do an excellent job. She is greatly appreciative of them all. Lydia Loven reported that no young people followed through with the summer reading program. We'll try again next year. Claire Nagel reported on publicity plans for the Basket Auction and her monthly column. Nancy and Claire will coordinate with Arlean Rosemore to have pictures taken with the Harry Potter quilt for the Echo. Nancy reported that Kathie Meyer is willing to do two newsletters per year to be used as mailings. John Longnecker reported that the cost of a bulk postal permit is $400 and that it was suggested by the post office that we hook onto one belonging to either a church or a school. After discussion, it was decided �. that John would check with Grace United Methodist Church, followed by Our Savior's Lutheran Church, if necessary. Lydia Loven moved, and Claire Nagel seconded,that John Longnecker look into an e-mail newsletter. After discussion,the idea is that this newsletter would cost nothing and could update patrons on new materials, fundraising efforts, etc. regarding the library. Motion carried. With regard to fundraising,Cathy Malecha reported that$469.80 was earned from Taste of Pequot. A special thanks was given to Cathy and the volunteers who worked hard that day. Their efforts were greatly appreciated. There was a discussion regarding the high cost of the custard/ice cream that was available with the pie. Prior to next summer,Nancy will speak with the supplier. If a reasonable price cannot be negotiated, it was suggested that the Library purchase ice cream to sell. The upcoming(October 15) Basket/Silent Auction was discussed. Nancy said she would be asking Board Members to act as greeters and check-out personnel. Basket donations seem to be coming in well. Old Business: Sam Hennies moved, and Lydia Loven seconded,that the Policy Manual changes be accepted. Discussion followed. A committee consisting of Claire Nagel,John Longneck, Donna Olson,and Nancy Adams have review the manual and suggested the changes to be consistent with the way the library operates. Motion carried. Nancy will type the Policy Manual. There was a long discussion with regard to achieving the goal of being a 501 C3 and the difficulties therein. John Longneck moved, and Sam Hinnies seconded,that Pequot