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Adopted: <br /> `.. City of Pequot Lakes <br /> Job Description <br /> Job Title: Deputy City Clerk <br /> Department: Administration <br /> Supervisor: City Clerk <br /> Positions Supervised: None <br /> Position Summary: <br /> The Deputy City Clerk is the assistant to the City Clerk and performs responsible administrative <br /> assistance involving governmental accounting and reporting and monthly accounts payable and <br /> receivable. <br /> Job Duties: <br /> 1. Performs payroll duties. <br /> A. Prepares City payroll, verifies time sheets, calculates employee's pay, calculates <br /> total payroll, prints checks and maintains employee payroll records. <br /> B. Tracks employee vacations, sick leave and compensatory time. <br /> C. Computes Federal, State,FICA, PERA,Medicare and other miscellaneous <br /> withholding reports and sends to appropriate agency. <br /> D. Monitors and implements, as necessary, state and federal laws and regulations <br /> relating to payroll issues. <br /> E. Maintains PERA membership records and contribution records and prepares <br /> annual exclusion report. <br /> F. Maintains Section 125 accounts and issues reimbursements. <br /> G. Maintains and assures proper completion of health and life insurance, PERA, <br /> W-4, and I-9 forms for employees. <br /> H. Prepares annual enrollment packages for the City's Flexible Benefits Plan and <br /> coordinates and manages enrollment. <br /> I. Prepares and submits quarterly reports. <br /> J. Prepares year-end W-2s. <br /> K. Maintains confidentiality of sensitive material. <br /> 2. Performs accounting duties. <br /> A. Responsible for records of daily disbursements and deposits. <br /> i.,. B. Initiates and completes city accounts payable; codes invoices to proper fund, <br /> submits for approval,prints and verifies, and produces checks. <br /> 1 <br /> CAMy Documents\EmployeesUob Descriptions\CURRENTNDeputy City Clerk.doc <br />