12.05 - Technology Policy - Laserfiche WebLink

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• Employees should promptly read and act on the e-mail messages received and then delete them. Retain important e-mail messages by storing them to an archive file or printing them out and putting them in a file folder. As a guide, employees should delete all emails three (3) months or older. • This Policy applies to all employees, contractors, part-time employees, volunteers, and other individuals who are provided access to the City's e-mail system. Third parties should only be provided access to the City e-mail system as necessary for their business purpose with the City, and only if they abide by all applicable rules. Contractors and third-party users who are in violation of this Policy may be removed from the e-mail system and/or have their contract revoke addition, other legal remedies may be pursued. Internet Use City-provided Internet access is available to employ as ng as they ag to abide by this Policy. The use of the City Internet system is int ed t serve City bus' ss. Like all e-mail messages, Internet messages are capabl bein forwarded without the express permission of the original author. Therefore, users caution in the transmission and dissemination of messages outside of the City, and st com ly with all state and federal laws. Employees are strictly prohi 'ted from using ty- vided Internet services in connection with any of the following o Engaging in illegal, fraudulw , mall conduc , o Working on behalf of organizatio wit t ofessional or business affiliation with the City; `• o Sending, receivin oring o sive, obscene/sexual in nature, or defamatory material; o Annoying or ssing of r individu , o Solicitation o u ; • Political messages, • Monit terce the files or electronic communications of employees or third pa ; o ining unauth 'zed ess to any computer system; • si another indi ual's account or identity without explicit authorization; • Attem ' g to test ircumvent, or defeat security or auditing systems of the City or any other or izati ithout prior authorization; • Distributing oring chain letters, solicitations, offers to buy or sell goods, or other non-busine material contrary to the City's interests; ,c Id ntin self as mploy f the City any system, personal or business, li wit �i� g foll wing iscl ime . -Th vie , opi 'ons d tets expressed in this sage ar s lely th of the author. The message contents have not been reviewed or approved by the City."; o Disclosing confidential information; and o Use of on-line chat rooms. • The primary function of the computer system is to assist in service delivery to the City's residents and customers. Internet use is limited to web sites that are considered "business appropriate" and employees are expected to exercise good judgment when 4