12.05 - Technology Policy - Laserfiche WebLink

Home Browse Search

• The City currently allows limited personal use of City computers during non-work hours when they are not being used for City business. City computers are not to be used to manage any part of a private business or for political or criminal activity. No personal software or hardware is to be used on City computers. Supervisors who determine that such uses are interfering with City business or are otherwise inconsistent with a positive public image may prohibit specific personal uses. Guidelines The following guidelines apply to all electronic media and s es at are accessed on or from City premises, accessed using City computer equi t and/or used in a manner that identifies the individual with the City. • Electronic media may not be used for knowingly tan tting, eving, or storing any communications that are derogatory to any in al group, s e or X-rated, defamatory or threatening, for the circul4an cha letters", or for other purpose that is illegal, against City policies, or coto the City's interes • The City may monitor electronic info cr ed and/or communicated by an employee. The following should be note • The City reserves the right to monitor an a oyee's use of electronic systems for the purpose of training and/or evaluating jo a mance. The City has, and reserves the right to use capabilit.es7w monitor where and how often employees go on the In n • The City may, in its discretio rev' a ployee's electronic files, messages, and use to the extent necess ensu that electronic media and services are being used in c ce with t law and with this and other City policies. • Even when essa is dele r erased, it is still possible to recreate the message; refore, imate pri of messages cannot be ensured to anyone. While ele ro ' -m passwords for security, confidentiality cannot be guaranteed. • Electr is an services are primarily for City business . use. Limited or oc tonal us sends r receiving) for personal, non-business purposes is ptable, as wi per al phone calls. However, employees need to demonstrate a sen of responsi lity and may not abuse the privilege. Use of the City's electronic media d servic to solicit commercial ventures, religious or political causes, outside organiza s, o her non-job-related solicitations are prohibited. • Electronic and services should not be used in a manner that is likely to cause network co estion or significantly hamper the ability of other people to access and use the system. • Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify, or forward copyrighted materials, trade secrets, proprietary financial information, or similar materials without prior authorization. • Any messages or information sent by an employee to one or more individuals via an electronic network, whether external to the City or internal, are attributable to the City. All communications sent by employees via a network must comply with this and other City policies and may not disclose any confidential or proprietary information. This applies as well to Internet site access. 2