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3. Assignment <br />The User may allow access to the RMS by the attorney(s) contracted with for the <br />providing of prosecution services. Such access will be restricted to the User's generated <br />data only. This access shall be allowed only during the tenn of any such contract. The <br />access by a contracted prosecutor to the RMS shall be terminated immediately upon the <br />expiration or termination of the contract. The User is responsible for monitoring the <br />current status of any such contract in order to insure no improper access is allowed. <br />4. Payment <br />Beginning in 2012 the User will be billed by the Provider for the use of CAD, RMS, and <br />Mobile will be billed in the manner outlined below. Said user fee will be used to offset <br />maintenance fees associated with continued operation of the Providers CAD, RMS, <br />Mobile system. <br />User Fees: <br />The User will bear all costs related to the installation of new licenses including but not <br />limited to the cost of Netmotion, antivirus software, Mobile and Field reporting. Costs <br />will be determined based on actual pricing at tiine of request. <br />� Annual maintenance fees - <br />Base fee - $1565 <br />Per inobile application - $365 <br />� <br />3.1 Payments for each calendar year beginning in 2013 will be invoiced in May <br />and are due thirty days from receipt. Additional installs will be billed as they are <br />inade and licenses will Ue audited once a year prior to the May billings. <br />3.2 The parties agree and understand that expenses to upgrade and inanage the <br />Provider's CAD, RMS, and Mobile systein will be reflected in user fees. To that <br />end, user fees may need to be adjusted. It is understood that any changes in the <br />fees will be communicated by July 1 St for the following calendar year in order to <br />allow the Users the opportunity to address the increases in their budgets for the <br />coining year. <br />5. Authorized Representatives <br />5.1 User's Authorized Representative is its Police Chief or his/her successor. <br />5.2 The Provider's Authorized Representative shall be its Sheriff or his/her <br />successor. <br />3 <br />