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Clerk's Staff Report July, 2012 Page 2 of 2 ------------------------• 17. 7-26-2012 — Meeting with Mayor and Nancy M. on 2013 budgets 18. 7-31-2012 — Meeting with Department Heads regarding 2013 budgets On-Goin� Proiects Election Election training has been completed. Judges have been hired and assigned to work on Primary Election Day. Filing for Council and Mayor opened on July 31, 2012 and closes on August 14, 2012. Union Contract Renewal The first round of union negotiations has been completed. We will meet again in a couple of weeks. Fire Truck The City is working with USDA on the possibility of funding a fire engine. � Audio/Video of Council Meetin� — I have contacted a company called EPA to give the City another quote on the video equipment for taping the Council meetings. This will be presented to the Council in September. � WAC/SAC Policv Studv — The first meeting on the WAC/SAC study has been held. The proposed ordinance and WAC/SAC structure will be reviewed by the EDC and Planning Commission and then given to the Council for consideration. Bud�ets — The Clerk and Finance Administrator has met with the Mayor and all department heads to review proposed 2013 budgets. These will be presented to the Council on August 21 St Mail Machine — The City's lease with the existing mail machine expires in September. Staff has been researching and receiving quotes for a new lease. This will be presented to the Council in September. Job Evaluation Committee — The job evaluation committee has met to review job descriptions. The Committee is making a couple of recommendations to the Council in August. See attached minutes. IT Meetin�s — The Clerk and Finance Administrator has met with several companies that provide IT assistance and support. The Committee will be receiving quotes far IT services for the City. Clerk's Stai�' • Reports from the Clerk's staff are attached �