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S.P. 1810-92(T.H. 371) <br /> Agreement Number 1000912 <br /> 2. The responsible party must submit an estimate to the other party for <br /> Approval, together with the preliminary plans, according to all scheduling <br /> requirements. <br /> E. Notice of Completion: Upon completion of the Utility Work, the party who <br /> performed it will provide a notice of completion and either a final lump sum <br /> statement or an itemized invoice of actual incurred costs to the other party. <br /> F. Reimbursement <br /> 1. If the party responsible for performing the Utility Work at a UDS location is <br /> not the party responsible for the cost, the performing party must invoice the <br /> non-performing party for the actual cost or lump sum amount, as applicable. <br /> 2. Payment will be contingent upon the non-performing party's final Inspection <br /> of the Utility Work. All invoices will be subject to post-audit adjustment. <br /> 3. If the party responsible for the Utility Work on an actual cost basis deems it <br /> necessary to perform additional work not covered by the Work Order, or <br /> anticipates costs exceeding the amount in the Work Order, then that party <br /> must immediately notify MnDOT and the non-performing party in writing, <br /> prior to incurring those additional costs. The written notice must describe <br /> the nature and cost of the utility work and provide reason(s) to support the <br /> request. MnDOT, the Contractor, and the Utility Owner must Approve any <br /> payments for increases in the cost estimate in an amended Work Order. <br /> The responsible party must attach an explanation for any cost increase and <br /> its supporting documentation to the amended Work Order. <br /> G. Retainage: For any actual cost payments due to the Utility Owner, MnDOT will <br /> retain five percent of the amount invoiced until it has conducted a final audit. Final <br /> audit processing will occur no more than two years after completion of the Utility <br /> Work and final receipt of all backup documentation supporting the time and <br /> materials associated with the Utility Work. <br /> H. Billings: The Utility Owner must submit Invoices for all reimbursable cost to <br /> MnDOT. An authorized Representative of the performing party must sign each <br /> invoice. All billings for the Utility Work must be submitted no more than 120 <br /> Calendar Days after formal Approval of that utility work. The non-performing party <br /> Page 15 of 28 <br />