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Works and the City in proactively identifying land use issues and impacts <br /> which may impact community drinking water supplies. <br /> I. Responsible for all correspondence, reports, memos and letters on behalf <br /> of the Planning and Zoning Department. <br /> 2. Administrative Duties for Planning Commission. <br /> A. Review and update permit application forms, as needed. <br /> B. Prepare Zoning Administrator's Report for monthly meeting, collect Staff <br /> Report information from City Planner, copy and bind Staff Report for <br /> Commission Members and distribute. <br /> C. Provide administrative support to the Planning Commission by preparing <br /> notices, maintaining records, preparing Minutes and completing directives <br /> of the Planning Commission and City Council. <br /> D. Record legal documents. <br /> E. Maintain Business Inventory and collect and maintain Available Spaces <br /> Information for website and annual tour <br /> F. Prepare annual department budget and monitor throughout the year. <br /> G. Draft and assemble supporting documents for Council review or approval. <br /> H. Act as support for City Engineer and City Planner. <br /> I. Attend conferences, seminars and schools as time, travel and funding <br /> allows. <br /> 3. Administrative Support Duties for City Clerk's Office.Administration <br /> A. Provides back up support to Deputy City Clerk in the areas of phones, <br /> customer service, mail, park reservations and receipting in payments. <br /> A. Responsible for answering and directing incoming calls. <br /> • <br /> - <br /> C. Order and maintain office supplies for departments. <br /> D. Receipt in payments. <br /> E. Processes reservations for City parks and buildings. <br /> F. Administer the Safety Program and compose and transcribe Safety <br /> Committee Minutes. <br /> G. Update safety manuals and manage safety files. <br /> H. Process mail for all departments. <br /> I. Prepare meeting minutes for boards and commissions in the Clerk's <br /> absence. <br /> H. Responsible for City cemetery records and completing quit claim deeds <br /> for sale of cemetery lots. <br /> I. Attends Park Commission meetings and takes meeting minutes. <br /> J. - <br /> K. Serves as notary public. <br /> L. Other duties as assigned. <br /> Required Knowledge, Skills, and Abilities: <br /> • Knowledge of general office practices and procedures. <br />