03.B - Cooperative Construction Agreement

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Page 2 Council Memo—June 16, 2015 Cooperative Construction Agreement Comments from Tim Houle Regarding the Cooperative Construction Agreement Dave, Mike, and I made a call over to Jim Hallgren and Todd Grater this morning on this Subject. We discussed with Jim and Todd the following: 2.2.B. I clarified that for those items the City is contributing money towards,they can go in and inspect/observe the construction and make recommendations to MnDOT. However, MnDOT does not have to follow them. This is `boiler plate' language and cannot be changed(i.e. would be very, very hard to change). 3.1. Where are the planned storm sewers? Jim and Todd said there would be some catch basin structures and piping to the roadside ditches in the concrete medians at the CSAH 29/ south leg of CR 107 intersection, the north leg of CR 107 /existing Hwy 371 /CR 168 intersection, and the Myers Road/CSAH 16 intersection. The City would have to provide "routine"maintenance of these. The City can call MnDOT on any issues and see if MnDOT's crews can address. MnDOT was not going to change any of the language. 3.2. Where are the planned sidewalks?Jim and Todd said there would be some pedestrian ramps at the Myers Road/CSAH 16 intersection. The City would have to provide"routine"maintenance of these. The City can call MnDOT on any issues and see if MnDOT's crews can address. MnDOT was not going to change any of the language. 3.4. Does the City have to maintain storm water ponds on MnDOT R/W, and where are these ponds going to be located? As far as locations, Jim and Todd anticipated some could be around the CSAH 29/ south leg of CR 107 intersection,the north leg of CR 107 /existing Hwy 371 /CR 168 intersection, and the Myers Road/CSAH 16 intersection. From preliminary layouts, it seemed the north leg of CR 107/existing Hwy 371 /CR 168 intersection was the most probable location. However,the design-build team will be determining the locations and extents. Considering the soil, Jim and Todd did not anticipate wet basins. The City would have to provide "routine"maintenance of these basins even in MnDOT R/W. MnDOT's crews may mow them when they mow roadsides, but if the City wants to keeping them looking a certain way, the City would need to mow them. MnDOT was not going to change any of the language. 3.6. Why are there different lists of roads at the beginning versus the end of this section? Jim and Todd did not know and were going to have to check. 4.1. It appears the City is 100%responsible for power and minor maintenance for the proposed upgraded signal system at the Myers Road/CSAH 16 intersection. The City understands that the present Myers Road is centered on the City Limit line between Jenkins and Pequot Lakes, the County has CSAH 16, and the State has the other two legs. Thus, 1/8 of the removal of existing Myers Road will be the City's responsibility, and 1/4 of the construction of the new Myers Road (since it will now be totally within the City due to a better alignment with Hwy 371 and CSAH 16). The City understands that.