10.02 - City Clerk's Office Organizational Structure

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It is anticipated this new organizational structure would result in additional salary costs for the modified positions. The possible financial impact is listed below: Position Current Projected Difference Salary Salary Administrator $59,828 $75,000 $15,172 Revised City Clerk/Treasurer $49,400 $55,000 $5,600 Finance Administrative Assistant $30,929 $31,699 $770 Total Difference $21,042 j There is a possibility of a small adjustment for the Zoning Administrator/ Administrative Specialist as well, but that is not likely because many of the duties transferred would simply be more of the same type of responsibilities. For the Council's information, sample salary information for Administrators in similarly sized communities is attached. Option 3: Hire an Administrator/Clerk and maintain other positions This option creates a new position of Administrator/Clerk. This position would keep the duties of the current clerk and add in supervisory and organizational management responsibilities. This would require adjustments to the current clerk job description that pertain mostly to supervision and organizational management. Basically, the position would be upgraded to take on supervision of department heads, organizational management and other duties typically included in an administrator position. With this option, the remaining positions in the organization do not change. What does change is that reporting relationships are established and the Administrator/Clerk position will have supervisory responsibilities so some of the positions will no longer report to the Council, but to the new Administrator. This option is displayed on the following page. 6 DAVID DROWN AS OCTATES