10.02 - City Clerk's Office Organizational Structure

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• It would be nice to have more of a buffer with the City Council and not have to report directly to the Council • The liaison system is not working well in all cases • Sandy has evolved into an administrator position • The Council cannot possibly have their finger on the pulse of the organization the way an administrator would • There is some concern about how hiring an administrator would impact the other positions in the organization • Presently, there is no one that is able to mediate interdepartmental concerns or issues • The budget process does not work all that well and would be improved if an administrator facilitated it • Human resources and other legal issues would be better addressed if an administrator was on board • There is a need for greater organizational leadership • An administrator could help streamline meetings • An administrator could assist with policy development • The Council may have a hard time giving up some of their authority • An administrator could assist with union negotiations Comments from Council Members Council Members expressed significant satisfaction with the current staff and structure and they feel satisfied with the services being delivered by the employees. Additionally, there was consistent recognition of the difficulty in replacing Ms. Peine because of the fine work she has done. Members expressed support for examining the options in hopes of making the best decision for the City of Pequot Lakes. A representation of Council Member comments is listed below: • Economics are very important. Whatever course of action is taken, it must be cost effective and have a benefit that justifies the cost. It is important for the City to continue its track record of being efficient. • The impact of any change on existing staff is important to pay attention to throughout the planning process. • The Council liaison system is working well, but can also be burdensome requiring a significant amount of time from Council Members. This system is helpful in that it keeps Council Members "in the loop" but it involves policy makers in day to day operations in a way that is not always best. Sometimes the liaison process can be problematic because each Council Member advocates for "their" areas. • When employee performance issues emerge, the system for handling them involves the liaison in a way that is difficult, but it has worked well for the most part. • The City Council works very well together and therefore, meetings and other interactions tend to go quite smoothly. • The organization is running very well right now and it is very important that any changes not have an adverse impact on operations. 2 DAVID DROWN A SSO(T W ATF.S