10.02 - City Clerk's Office Organizational Structure

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Pequot o1_ 1e not Lakes=__ Administrator/Clerk Analysis April 15, 2015 Introduction Later this year, Sandy Peine will retire as the Clerk for the City of Pequot Lakes, Minnesota. Ms. Peine has been with Pequot Lakes for 15 years. During that time, the City has been through many changes and the Clerk's position has evolved to meet the needs and challenges that emerged. The City retained David Drown Associates to assist with a planning process that will determine the next steps for the organization. Associate Gary Weiers provided consulting services for the City. On March 24, 2015, the Pequot Lakes City Council held an initial discussion regarding the organizational plan to address the needs created by the upcoming transition. This report summarizes the results of initial discussions and puts forth options for consideration by the City Council. These will be discussed in greater detail at the upcoming meeting of the City Council. Background Information Prior to meeting with the Council on March 24, 2015, Mr. Weiers conducted telephone interviews with each Council member and also met with the organizations senior staff people. The purpose of these meetings was to solicit information regarding organizational expectations and concerns that may exist due to Ms. Peine's upcoming retirement. Comments from Employees • Concern about the loss of the close relationship that staff presently have with the Council • Concern that an administrator would exert undue influence on the staff and be an obstacle to the relationship with the City Council • Either way the person hired needs to be personable and work well with others • The organization may be too small for an administrator • There is a need for more human resource assistance 1 DAVID DROW A SSO(;T ATES