10.02 - City Clerk's Office Organizational Structure

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PROCESS DETAILS Step 1: Information Gathering DDA will meet individually with each Council Member to gather information about City Administrator attributes, organizational goals and other priorities. We will also facilitate a group meeting with Department Heads to hear their input about candidate skills and abilities. At the same time, the job description will be reviewed and we will gather relevant comparative salary information for consideration by the Council. (Some of these components will have been done by the time the search commences, so the cost of the search will be reduced.) Step 2: Development of Position Profile Based on the direction received from the City Council, DDA will develop a professional position profile that is customized to present the City of Pequot Lakes in the most positive manner and provide prospective candidates with meaningful information. A draft will be presented to the City Council for consideration and approval prior to advertising. Step 3: Advertisement and Recruitment DDA will comprehensively advertise the position and make direct contact with possible candidates who are not active job seekers. Some of the places the position will be advertised include: League of Minnesota Cities, International City/County Management Association, Minnesota Association of City/County Managers, Association of Minnesota Counties, and municipal associations in Iowa, Wisconsin, North Dakota and South Dakota. In addition, the posting will be shared with professional networks through Minnesota State University Mankato, Hamline University and the University of Minnesota. Regular communication with candidates will occur throughout the process. The simple DDA online application process will be used unless the City prefers to use an existing City methodology. Step 4: Initial Screening and Review DDA will complete a comprehensive analysis of every application received and determine semifinalists based on job related criteria. Gary will then conduct an initial phone or internet interview with the semifinalists and present an interview summary along with all application information to the City Council for selection of finalists to be interviewed. As an alternative, the Council may appoint a committee of Councilors, staff and others to conduct an initial interview and select finalists. DDA will facilitate the process completely. At this point, those not selected as finalists will be notified by DDA. Step 5: Selection After the City Council selects finalists, DDA will complete comprehensive background screenings including criminal history, civil court history, verification of employment, verification of education, driver's license review, credit check and other items. Along with background checking all finalists, Gary will personally check employment references on each person. 4 City of Pequot Lakes: Administrator Search Proposal DAVID DHOW N ASSOCIATES