10.02 - City Clerk's Office Organizational Structure

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TENTATIVE TIMELINE This timeline is tentative. The final timeline will be set after the City Council's decision to proceed. Item Task Completion Date Decision by City Council June 9, 2015 to proceed with search Information gathering • Meet individually with City Council members June 26, 2015 • Meet with Department Heads in a group session • Gather all pertinent background information • Gather salary information and review job description Professional profile • Develop position profile and advertisement July 3, 2015 Approve position profile • City Council approves profile, job description, salary July 14, 2015 range and hiring process Candidate recruitment • Post position immediately upon approval of profile July 15-August 11, • Comprehensively advertise 2015 • Email and phone calls to prospective candidates Screening of applicants DDA will review and rank applicants based on job August 12, 2015 related criteria and select semifinalists Initial interview by DDA DDA will conduct initial phone interviews of semifinalists August 28, 2015 Selection of finalists • City Council reviews semifinalists and selects September 8, 2015 finalists for interviews • Notification of candidates not selected as finalists Background check of all • Includes: September 23, 2015 finalists selected for o Criminal background: county, state, national interviews o Sex offender registry o Social security number verification o Employment and education verification o Credit check References on all DDA will conduct reference checks with current and September 23, 2015 finalists former employers on all finalists Personality index DDA will administer a work related personality index to September 23, 2015 all finalists Presentation of finalists DDA will present the Council information including: September 25, 2015 • Summary of references • Results of background checks • Personality index report • Resume, etc. Interviews • It is recommended that interviews be at a special September 30 & meeting October 1, 2015 • DDA will prepare all interview materials and be present at all interviews and other functions Decision City Council will select candidate for offer October 1, 2015 Offer and agreement DDA will negotiate agreement with selected person October 2, 2015 Projected start date New City Administrator begins November 16, 2015 Follow up DDA will follow up periodically with the new November, 2016 Administrator 3 City of Pequot Lakes: Administrator Search Proposal A980CL 3