10.09 - Finance Policies Amendments

Home Browse Search

CITY OF PEQUOT LAKES CREDIT CARD POLICY Adopted: 2-7-06 Amended: 10-1-13 The Pequot Lakes City Council authorizes the use of credit cards for City business.The Credit Card will be used as another type of payment and is not intended to be an additional method for creating debt for the City. Any credit cards used by the City of Pequot Lakes will be approved by the City Council. An employee who uses a credit card and does not adhere to the following rules guiding the use of the credit card shall be personally liable for any misuse and shall be subject to discipline according to the personnel policy. If the credit card purchase is unauthorized by the City,the employee who made the purchase shall become personally liable for the amount of the purchase. 1. The card shall be used only for appropriate City business. 2. The credit card shall not be used for personal use. 3. The card shall not be used to obtain a cash advance. 4. An employee making a credit card purchase must ensure that there are budgeted funds available to pay for the purchase. 5. The City will pay off the credit card charges on a monthly basis. 6. You must notify the Finance Department immediately if you have lost the card or suspect unauthorized use. 7. Credit Card Rewards earned while purchasing items or fuel for the City must be returned to the City. 8. Visa Credit Cards A. Credit cards may be used by a Department Head of the City or by a City employee with the authorization of the Department Head. B. An itemized invoice or receipt must be obtained for all Visa credit card purchases and approved by the respective department head. C. The debt limit on the Visa credit cards will be set at a maximum of$5,000 each. 9. Wright Express Fuel Credit Cards A. Wright Express Fuel credit cards will be kept secured by Department Heads or kept in City vehicles. - 13 -