9.4 Forcemain and Lift Station Design and Construction Proposal

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November 1, 2023 WiDSETH Design, Bidding, and Construction Phase Services for Main (Gravdahl) Lift Station and Forcemain Improvements City of Pequot Lakes Page 5 20. After improvements are laid out far enough along to identify forcemain easement impacts, we would prepare preliminary easement sketches. In preparing this proposal — and without the benefit of any survey or preliminary layouts - we are anticipating formalizing a 50 feet wide permanent easement for the forcemain. This is a bit wider than what we might normally recommend, but, due to the anticipation of keeping the existing forcemain in the ground, we are thinking this is an appropriate easement width. 21. Stake preliminary easements in the field for viewing by property owners and representative from the City. We have found that the best results are when a representative of the City takes the lead in discussions with the property owners about obtaining easements. If the City needs our assistance in acquiring easements, we will identify the effort necessary at that time and provide those additional services as needed. 22. Once there is agreement with all of the property / parcel owners, we will prepare easement sketch & descriptions. These will include the existing conditions as well as the proposed easement location and description for each of the individual parcels requiring an easement. We estimate there are 7 parcels. The City (or us) can then provide these to the City Attorney. Note that the services of the City Attorney to prepare, execute, and record the actual easement documents are not included in our scope of services. Also, any payments to landowners for easements is not included in our scope of services. There were placeholders / estimates for attorney time and easement acquisition costs in the previous estimated project costs presented to the funding assistance agencies. 23. After improvements are laid out far enough along to identify possible impacts on electric, natural gas, and telecommunications utilities, we will meet with these utilities to review the project and they need to relocate their facilities. 24. Prepare plan and profile sheets for the forcemain, include detail sheets of air release manholes and other details. 25. Prepare a Stormwater Pollution Prevention Plan (SWPPP). Due to the anticipated disturbance during construction, the City and construction contractor will need to obtain a National Pollution Discharge Elimination System (NPDES) General Stormwater Permit from the MPCA. 26. As part of the SCDP grant, prepare and environmental report, per Housing and Urban Development (HUD) requirements and submit to the funding agency for review. NAMarketing Dept \Proposals \00 Letter Proposals\2023 Letter Proposals \Pequot Lakes LS and FM \Pequot Lakes - LS and FM Design and Construction - 20231101.docx