07 - South Oak Street Project - Laserfiche WebLink

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We have met with the School Board on acquiring a permanent easement along their property. The Board expressed concerns, mainly with the stormwater infiltration basin the City was going to construct and pay for as part of this project. I sent the Superintendent, Mr. Linnell, a rather lengthy Email explaining the background on the proposed infiltration basin along with other information on it. I have left a message with Mr. Linnell on Tuesday morning, December 2 asking for any feedback from him or School Board members. As of sending this Email at noon today, I have not heard back from him. Hopefully, I will hear something from him before our December 9th meeting. The School Board next meets on Monday, December 15th. I have another meeting that night and am not sure what arrangements I can make to be at their meeting. We have also had conversations with Mr. Babinski on acquiring either permanent easement or fee title R/W along his property. We have forwarded a draft Agreement to him, which he said was acceptable as long as another clause was added indicating he would not be assessed for these roadway improvements. We have forwarded all of this to City Attorney Sandelin along with a Sketch and Description. We understand that Mr. Sandelin will be preparing the Agreement and forwarding to Mr. Babinski for signatures and necessary recording. The Council does not need to make a decision on South Oak Street on the 9th, but should be thinking of options. If the School says yes to the proposed Agreement, we can bring an engineering agreement for the design, drawings, bidding, and construction phase services for this segment to your January meeting. If the School says no to the proposed Agreement, and the process with Mr. Babinski continues to proceed favorably, the City could proceed with improvements on either side of the segment next to the School property. We can then bring an engineering agreement for the design, drawings, bidding, and construction phase services for the area at West Lake Street and the segment next to Mr. Babinski's to your January meeting. Hopefully, the segment next to the School could then be addressed in a subsequent year. We have also heard mention of improvements to Marshall Street (west of Mr. Babinski's segment), West Butler Street, and West Woodman Street. We can provide engineering services proposals on these as directed. Council Action Requested: No action requested