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AGENDA ITEM #11.2 <br /> <br /> <br /> <br />REPORT TO <br />CITY COUNCIL <br /> <br /> <br />Date: February 5, 2013 <br /> <br />Subject: Copy Machine Lease <br /> <br />Report: The lease on our existing copy machine will <br />expire in March, 2013. The Clerk’s office has been <br />researching copy machine replacements. We have met with <br />four companies and looked at four different copy machines. <br />During our research, we considered cost, copy machine <br />features, and service. <br /> <br />I am recommending that the Council authorize staff to enter <br />into a five-year lease with the Office Shop/Cannon <br />Financial. The lease is for a Cannon ImageRUNNER C <br />5250 at $230.59 per month plus the cost for copies. The <br />cost includes all service to the machine, toner and parts. <br /> <br />Based on the average number of copies the City makes per <br />month, the total monthly cost would be $340.59. This cost <br />is less than what we are currently paying for our existing <br />Ricoh copier. <br />