10-25-2022 Work Session of the City Council and PL HRA Meeting Minutes

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WORK SESSION OF THE PEQUOT LAKES CITY COUNCIL AND PEQUOT LAKES HOUSING AUTHORITY TUESDAY, OCTOBER 25, 2022 PEQUOT LAKES CITY HALL Members Present: Mayor Gardner, Council Members Clement, Pederson, Ronning, Chair Dullum, Commissioner Botham, Dittes, Mesa, Ridgley Members Absent: Council Member Seils Staff Present: Angie Duus, City Clerk/Treasurer; Dawn Bittner, Planning and Zoning; Nick Roy, Public Works Lead; Tim Houle, City Engineer, Eric Kiang, Police Chief; and Ryan Franz, Police Sergeant 1. Call Meeting to Order Mayor Gardner called the meeting of the Pequot Lakes City Council to order at 6:01 p.m. 1.1. Pledge of Allegiance Mayor Gardner led with the Pledge of Allegiance. 2. HRA Complaints and Operations Mayor stated he would like the HRA to send the City financials before and said it may be necessary to get the attorney involved. Chair Dullum said they can get the City the financials. Discussion ensued about the levy. Pederson stated.... Ronning said the City Council approves a levy for the HRA but there are no documents to support what it is all for. Looking for an openness on where this goes. He said its nice to be able to answer questions to residents when they ask for them. Mayor asked if they are changing accountants and the Commission said they will. Dittes said they are two months behind with financials before they started the with the new accountant. Ditties was first on board when Barb was the Director the attitude seemed to be don't say anything to the City and don't give them anything to the City. They discussed that in the past it was not to change anything just send it in. Dullum said they are trying to get the rents up to what they should be at but they cannot bring them up to fast. Two months ago they voted to increase the rents on the townhomes. Sibley is a five-year budget and that will not come up until next year. Scott are the townhome less cumbersome, 8 units, pays own utilities. Age limit? 55 and up to market rate? Tamara can only go by median income of CWC which is about$62,000. Roughly $800-$1,000 according to CWC. $735 1 bedroom, $835 2 bedroom. If go over income have a year to meet guidelines. Mesa said they have not seen a line item budget since he started on the board. Dan moving forward are we going to be able to get the financials, Tamra said she can get the City what they give the county. Mayor everything penny is accounted for in the City and they can see where the money is going. The City would like to see the HRA's profit and loss statement and they said they can get that to them. Tyler said we had originally requested all of our financial statements. Names rent should not be public but it is public information that should be seen. Ridgley said they are trying to make up