10-03-2022 City Council Meeting Minutes

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City Council Minutes October 3,2022 Page 9 of 10 the security is important. Discussion ensued about how small the gate at the maintenance facility and upgrades would be great. Discussion ensued about the list. Mayor Gardner would like to see $15,000 moved to City Hall repairs, taking $10,000 from Coleman Drive and $5,000 from tech upgrades and to have the Building Committee to meet and prioritize City Hall repairs. MAYOR GARDNER MOVED TO ALLOCATE ARPA FUNDS TO THE ITEMS ON THE LIST WITH THE ADJUSTMENTS TO TAKE $15,000 FROM COLEMAN DRIVE AND$5,000 FROM COUNCIL CHAMBER TECHNOLOGY UPGRADES TO THE CITY HALL REPAIR ALLOCATION. COUNCIL MEMBER SEILS SECONDED THE MOTION. MOTION CARRIED 5-0. 10.4. Planning &Zoning Commission Member Resignation Mayor Gardner sated that Steve Caouette was forced to resign due to the meeting day and time change. The Council said the appreciate his time with the Commission and the Mayor asked if anyone knows of someone that can serve on the Commission to have them apply. 10.5. November Election Canvassing Meeting Ms. Duus explained that per MN State Statue the time period to canvass results of the General Election is from November 11th through November 18th. COUNCIL MEMBER RONNING MOTIONED TO HOLD A SPECIAL MEETING ON NOVEMBER 15, 2022 AT 6:00 PM FOR THE PURPOSE OF CANVASSAING GENERAL ELECTION RESULTS. COUNCIL MEMBER PEDERSON SECONDED. MOTION CARRIED 5-0 10.6 Staffing Adiustments Plan Mr. Spiczka stated with Dawn Bittner's retirement approaching therefore City Staff met with Justin Burslie, City Planner from Sourcewell to discuss training Jenny Peterson to do a majority of Ms. Bittner's duties. He stated that others will go to himself and others to Mr. Burslie. He also stated that Dawn created an instruction manual for staff to refer to on everyday tasks. He stated we will shift some of Ms. Peterson's duties to other staff, for example Ms. Duus will take payroll and Jen LeBlanc will take on utility billing. Mr. Spiczka stated some duties may be able to shift back to Ms. Peterson once she is through the learning phase and has a routine in P&Z. Discussion ensued about absorbing a full-time position with current staff and to evaluate if the position will need to be filled in the future. 10.7 HRA Discussion Mr. Spiczka said he sent a summary of the discussion of the special meeting to Council. He said he will reach out to the HRA about a joint session when the HRA Executive Director is back from vacation. Mayor Gardner said it was a good discussion.