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CITY OF PEQUOT LAKES <br /> CREDIT CARD POLICY <br /> Adopted: February 7, 2006 <br /> Amended: May 6, 2008 <br /> The Pequot Lakes City Council authorizes the use of credit cards for City business. The Credit <br /> Card will be used as another type of payment and is not intended to be an additional method for <br /> creating debt for the City. <br /> Any credit cards used by the City of Pequot Lakes will be approved by the City Council. <br /> An employee who uses a credit card and does not adhere to the following rules guiding the use of <br /> the credit card may be personally liable for any misuse and may be subject to discipline according <br /> to the personnel policy. <br /> 1 . The card may be used only for appropriate City business. <br /> 2 . . <br /> . • .R - . . • - . . . . . _ • . • • . • • - - <br /> 3. The credit card may not be used for personal use. <br /> 4. The card may not be used to obtain a cash advance. <br /> 5. An employee making a credit card purchase must ensure that there are budgeted funds <br /> available to pay for the purchase. <br /> 6. The City will pay off the credit card charges on a monthly basis. <br /> 7. You must notify the Finance Department immediately if you have lost the card <br /> or suspect unauthorized use. <br /> 8. Visa Credit Cards <br /> A. Visa credit cards will be kept secured by the City Clerk's office. <br /> B. Credit cards may be used by a Department Head of the City or by a City <br /> employee with the authorization of the Department Head. <br /> C. Any employee checking out a Visa credit card for use must complete a "Credit <br /> Card Authorization Form. " <br /> D. A credit card receipt and invoice or cash register receipt must be obtained for all <br /> Visa credit card purchases and approved by the respective department head. <br /> E. The debt limit on the Visa credit cards will be set at a maximum of $5,000 each. <br />