09.2 Joint Road Project Request for Proposal (RFP)

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Page 6 of 19 The Consultant shall propose a “public and agency involvement strategy” to meet the project objective and goals and facilitate acceptance and approval of the project. The proposal should provide an overall approach to involvement, as well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into the overall process. As this project moves forward, a strategy is needed to assess stakeholder positions, negotiate alternatives, and facilitate acceptance and approvals for the project. The Consultant should elaborate on how the proposed strategy will accomplish the project objectives and what type of visual aids will support the expected outcomes. The Consultant shall also develop a strategy to respond to potential concerns/complaints, while making the agency aware of issues that arise. The Consultant shall provide updates to the City/Township Coalition and maintain a public website developed by the Consultant. Consent shall be given by the Coalition for all information published to the project website. 2.1.3. Agency Coordination Over the years, it has been a top priority to maintain good standing relationships between local Cities and Townships in our Community. To maintain these relationships, the consultant shall equally represent the following agencies and develop a plan highlighting the best interest for the community as a whole: City of Pequot Lakes, City of Breezy Point, Ideal Township, and Jenkins Township. As a result, the Consultant may need to coordinate with these Councils/Boards individually to facilitate public meetings, afford project updates, and provide cost share information for budgeting purposes. The consultant must strive to gain project consent from all agencies involved with this project. Viewed as an integral part of this proposal, the Consultant shall include a detailed approach for managing agency coordination in the said “public and agency involvement strategy”. 2.1.4. Data Collection The Consultant shall collect existing data, relevant reports, and obtain new information as needed for all aspects of the project. A preliminary data collection meeting with the City/Township Coalition, will be arranged by the Consultant. The consultant shall perform current ADT counts and vehicle type for logical segments of each roadway associated with this proposal. In addition, traffic counts shall be performed on connecting roads to determine current and future traffic patterns in the area. All traffic data shall be converted to AADT using MnDOT’s adjustments tables. City/Township Coalition will provide the following information to the successful Consultant: x Prior project information x Previous studies