09.2 Joint Road Project Request for Proposal (RFP)

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Page 14 of 19 such meetings shall be kept by the Consultant and shall become part of the permanent project records, also being shared with the City/Township Coalition. 2.2.6. Parcel Research The Consultant shall perform detailed ownership research on all parcels that are identified as impacted or have the potential to be impacted by the construction of this project. In addition to this research, the consultant shall define the existing right-of-way and gather all supporting documentation. Final records shall include all necessary parcel documents for future right-of-way purchase. It is the Coalition’s preference, to acquire right-of-way in the form of “easement of record” rather than “fee title” purchase. 2.2.7. Final Right-of-Way Determination and Acquisition The Consultant shall determine the necessary proposed right-of-way, temporary easements, and drainage easements needed to complete this project, based on the construction limits determined in the preferred geometric layout. At a minimum, the consultant shall develop a tabulation of ownership, easement acreage, easement costs, damages, and cost to cure for each identified parcel in the right-of-way determination process. An overall cost to purchase right-of-way for this project must be included with the Consultant’s recommendation of right-of-way determination. Upon approval from the City/Township Coalition, the Consultant shall use this information for acquiring the necessary easements to construct the road. The Consultant will lead the right-of-way acquisition process by notify landowners, staking parcels, contracting appraisals, mailing purchase offers, and starting the condemnation process if necessary. In the event that a condemnation hearing is required, the consultant may request additional payment for participation in said process. 2.2.8. Construction Cost Estimates An estimate for total project costs, including local agency cost participation, will be produced for the preferred layout and final plan. This estimate shall be broken down to include project cost for construction, right of way, design, and construction management. The cost estimate shall be further split by logical segments if staged construction is realized. Accurate cost estimates are greatly important to ensure proper funding is in place for future construction. The consultant shall provide updated estimates upon request from the City/Township Coalition or any local agency partner. 2.2.9. Plat Survey The Consultant will provide a highway right-of-way plat and all legal descriptions as appropriate for the project. The final highway plat shall be approved by the Crow Wing County Survey Planning Coordinator and recorded at the County Recorders