09.2 Joint Road Project Request for Proposal (RFP)

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Page 11 of 19 funding source shall be addressed in a short report along with typical dates when applications are received. Additional information shall include the requirements for matching funds and comparable projects that have received funding in the past. 2.2. Phase 2 Deliverables – Project Design and Right of Way Acquisition 2.2.1. Additional Public and Agency Involvement As previously stated in Phase 1, a robust and focused public engagement plan will be essential to facilitate community acceptance of this project, while maintaining our transportation objectives and requirements. In Phase 2, the Consultant’s public and agency involvement strategy should focus on acceptance and approval of the preferred layout. The proposal should provide an overall approach to public and agency engagement, as well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into the overall process. The Consultant should elaborate on how the proposed strategy will accomplish project objectives and what type of visual aids will support the expected outcomes. The Consultant shall continue to provide updates to the City/Township Coalition and maintain the public website. 2.2.2. Additional Utility Coordination For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately, publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other material and communication lines and devices. The Consultant shall perform a two-dimensional surface features survey of all subsurface utility facilities or systems. The survey shall also include any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. The Consultant shall include this information in an ACAD drawing format and provide all raw data to the County. The Consultant will determine conflict points between planned construction and existing or planned utility facilities and develop and make recommendations on relocation alternatives, with emphasis on cost effectiveness and on minimizing conflicts. At least 1 utility identification / information / coordination meetings will be arranged by the Consultant. Minutes of all such contacts, conferences, and meetings with the utility companies shall be kept by the Consultant and shall become part of the permanent project record, also being shared with the City/Township Coalition.