09.02 Cooperative Road Study Recommendation

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Three RFP's were received from: Bolten&Menk Widseth WSB Interviews were conducted during the morning of December 22, 2020. Each of the four local governments was represented or watched recordings of the interviews. Each of the Engineering firms put considerable effort in responding to the 20 page RFP. The Committee members met after the interviews and discussed each presentation. The representatives from the cooperative communities were confident that each of the Engineering firms was capable of completing the requested tasks based upon their submitted responses and interviews. When evaluating the engineering firms presentation consideration was given based on the following factors and corresponding scale: 1. Expressed understanding of project scope/objectives............. 20% 2. Quality and technical evaluation of the proposal, project approach,methodology, and the use of Technology/Innovation.................................................20% 3. The experience and qualification of the project manager and team members............ ................................ 20% 4. Quality of the work plan and project schedule..................... 20% 5. Overall not to exceed cost(Phase 1) .................................20% 100% Coonerative Committee recommends Bolton &Menk Council Action Requested: As a group,Jason Gorr- Public Works Director,Rich Spiczka-City Administrator and Cheri Seils, Council Member recommends a Council motion entering into an agreement with Bolton& Menk to conduct Phase One Engineering from the Cooperative Road Project RFP submitted on December 1, 2020 in the amount of$102,526.00 of which Pequot Lakes' share is 45.4%or $46,546.80. Additionally, staff request a Council motion authorization to submit a request for a Sourcewell grant up to $10,000.00. This grant should reduce the City of Pequot Lakes' expense by $10,000.00 for a total expense of$36,546.80.