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City Council Minutes <br /> February 4, 2020 <br /> Page 5 of 11 <br /> ----------------------------- <br /> Mr. Houle explained that they still have more items like bonds and insurance <br /> to take care of in the next few weeks and they are going to be sitting down <br /> with the contractor to talk about schedules. He said if the Council has <br /> specific things they would like discussed they can be added to the discussion <br /> to be had with the contractor, then the contractor can weigh them against the <br /> contract they bid on. He stated that their right per the contract is to say, wait <br /> a minute, that wasn't in the contract but we could do it for X dollars. <br /> Discussion ensued about putting contingencies on the contract and Mr. Houle <br /> explained the contractor will have no obligation to enter into negotiations if <br /> they do not have a contract. <br /> Council Member Pederson raised his concerns about the retailers losing <br /> money or possibly going out of business due to the road construction and <br /> possible compensation for the businesses from the City for the days that the <br /> road is shut down. He expressed his concerns about detour signs during <br /> business hours and questioned if the road construction could be done at night <br /> or wait until October since June through September are the retailers peak <br /> hours. <br /> Mr. Houle explained his prior experience with when projects have been able <br /> to start because of the weather and said it would be impossible to estimate <br /> the start date or how late in the season they could put it off until. He stated <br /> that he will be interested to see the schedule from the contractor to see if they <br /> need all five consecutive days or maybe just three days. He stated that when <br /> the City receives the schedule from the contractor they will be able to see if <br /> these questions are taken care of or they need tafk to them about them. Mr. <br /> Gorr suggested being patient and waiting to hear the contractor's <br /> recommendations. He reminded the Council of the 50 year old plus of water <br /> and sewer lines under the pavement that needs to be replaced and that if it <br /> keeps getting put off there could be a longer shutdown to repair the damage <br /> that could happen if those lines fail. <br /> Mr. Houle suggested the Council Members submit questions to Nancy and <br /> wait to see what the schedule looks like. Discussion ensued about the <br /> contractor being under a five consecutive day obligation, nighttime <br /> construction and detours. <br /> Council Member Clement asked if they need to accept the bid tonight and if <br /> they would be able to request clarification on the timelines first. Mr. Houle <br /> stated that he would need to look at contract documents to clarify and he <br /> stated that he believes there is a 60 day window for the bid to stay open. <br /> Discussion ensued on having a discussion with the bidder before awarding <br /> the bid and Mr. Houle stated that if they got into a public bid situation the <br /> other bidders could be entitled to attend also but he would need to verify that <br /> information. <br /> Discussion ensued on changes to the contract causing a change in the bid <br /> amount. Council Member Seils asked if that would mean it would be a <br /> change order that would come back to the Council and Mr. Houle stated that <br />