02-04-2020 City Council Meeting Minutes

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City Council Minutes February 4, 2020 Page 4 of 11 ----------------------------- resources. He stated that the League of Minnesota Cities recommended they have one drafted up during an audit. COUNCIL MEMBER PEDERSON MOVED TO ADOPT THE RESOLUTION 20- 07 APPROVING THE CROW WING COUNTY JOINT POWERS AGREEMENT FOR INTER-CITY EMERGENCY MUTUAL AID. COUNCIL MEMBER SEILS SECONDED THE MOTION. MOTION CARRIED 5-0. 9. Public Works Report The January 2020 Public Works Report was received by Council. Discussion ensued about training for the Public Works Department for usage of the new loader. 9.1. Rasmussen Road 8� South Washinqton Avenue Improvement Proiect A. Consider Bids Tim Houle updated the Council on the Rasmussen Road and South Washington Avenue improvement project. He stated there were seven bids received by the City which were spread out around 30% of costs from low to high. He said they researched bid tabulations and came up with an estimate that was in the middle of the bids received and he believes the City got a good price. Mr. Houle said RL Larson Excavating was the lowest bidder and they are recommending that the Council award the construction contract to them for their bid of$2,396,792.43. Discussion ensued on what is included in the bid which Mr. Houle pointed out is listed on bid tabulation sheet. Council Member Pederson questioned when and how long Main Street and Rasmussen Road would be closed. Mr. Houle stated that he could not give an actual date since RL Larson has not supplied a schedule yet but it is in the contract that there is a five consecutive day timeframe to get the required work done. He discussed the Washington and Main Street intersection as well and that there is a requirement that they cannot have finro phases going on at the same time that since it limits people options. He explained that they will detour around using Gravdahl, Woodman, and Government Drive and there will be signs indicating businesses are open. He stated that local business traffic will basically be allowed up to the excavation where there will be physical barricades. Mr. Houle stated that they left the construction window open, but when they start on a phase, they have to wrap that phase up before they move on to another phase. He explained that the City does not want the South block of Washington and the South block of Rasmussen and Butler tore up at the same time because no one would be able to get around. Discussion ensued about the timing of construction at these intersections.