11 - City Clerk Monthly Report - Laserfiche WebLink

Home Browse Search

Clerk's March 2009 Staff Report Page 2 of 3 ---------------------------------- - - - - -- March 16th Meeting .... (Minutes are attached) PROJECTS: Health Insurance Committee .... (Notes from the meeting are attached) The Health Insurance Committee has met for the first time on March 5th. The committee talked about the Council's directive to look into other plan options. At the next meeting which is scheduled for April 91h, the Committee will study different plan and plan costs as provided by NJPA. Records Management.... The Clerk's office has moved the records storage room from the garage area of the building to the old library's computer room. During this move, the records were organized, shelved and many old records were destroyed according to the City's records management plan. Over 1,000 pounds of old records were shredded. Temporary Premise Application ..... The Council recently updated the liquor ordinance and included an application process and license for a temporary premise application for liquor establishments that want to hold an event on their property outside of the licensed establishment. A new application form was designed for this process. Tobacco License Application .... The tobacco license application form was updated to better reflect the requirements of the ordinance. New Licenses .... In the last month the City has issued the following new licenses: • 2 tobacco licenses • 1 off -sale 3.2% malt liquor license • 1 on -sale wine license • 1 on -sale 3.2% malt liquor license • 1 on -sale beer license Audit .... The auditors were at City Hall from March 22 -26. As you will see by Nancy Malecha's monthly report, she was very busy preparing for the audit. She was also very busy during the audit supplying the auditors with information. Clerk's Conference.... The City Clerk attended the Minnesota Clerk's and Finance Officers Conference from March 16 -19. Following is a list of sessions that I attended during the conference: • Leaving No Rock Unturned — Identifying the options and understanding the trade- offs to help the City remain on solid financial ground. • The Power of Positive Choice — Influencing employees and creating a positive office environment • Teamwork Makes the Dream work — Emphasis on communication skills to help employees focus on organizational goals • Coaching to Improve Performance I & II — Tools for public employers for dealing with discipline, modification of behavior and discharge of employees • Election — Secretary of State Mark Ritchie reviewed new election laws (this counted toward required election training for Clerks)