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RELEVANT LINKS: � ,, Minn.Stat§(332.Minrt . Educational data, health data,medical data,welfare data.or mental health Stat.§13.3805,subd.l. M��.sr�.§ i3.3sn. M��. data that are not-public data. Stat.§13.46,sun�.z or 7. • Certain medical records. Minn.Stat§§144291- 144.298. Minn.Stat§ 13D.01,�,na.3. The following procedure must be used to close a meetin under this Mina Stat§ 13D.05,subd.l. g • ezception: • The council must state on the record the specific grounds for closing the meeting and describe the subject to be discussed. • The meeting must be electronica.11y recorded,and the recording must be � preserved for at least three years after the meeting. G. Common issues . This section provides an overview of some of the common issues cities face while attempting to comply with the open meeting law. � 1. Data practices Minn.Stak§I3D.05,�. Generall meetin s ma n p i�a�,2(a). See section II.F. Y� g y ot be closed to discuss data.that is not ublic b under the Minnesota Government Data Practices Act(MGDPA).However, the public body must close any part of a meeting at which certain types of not-public data are discussed. n��.sc�c§isD.os,�a. If not-public data is discussed at an open meeting when the meeting is 2(a).Mina.Staz.§13.03, l�, suba. i�. required to be closed,it is a violation ofthe open meeting law.Discussions of some types of not-public data.may also be a violation of the MGDPA. However,not-public data.may generally be discussed at an open meeting without liability or penalty if both of the following criteria a.re met: Mb>n.Stat.§13D.05,s�a. . �e disclosure relates to a matter within the scope of the public body's SUY.�1011Ly. • The disclosure is necessary to conduct the business or agenda item before the pu6lic body. Minn.Stat§ 13D.05,�,na. Data.that is discussed at an open meeting retains its original classificatiort 1(c). under the MGDPA.However,a record of the meeting is public,rega.rdless of the form.It is suggested that not-public data.that is discussed at an open meeting not be specifically deta.iled in the minutes. 2. Interviews Charne/10.Inc.v./�tdep. '�'(ie Minnesota Su reme Court has held that a school board must interview Sch.Drst No.709,298 Mirm. P 306,2�s rr.w.za sia�;m,. prospective employees in open sessions. 1974). � League of Mirmesota Citles Information Memo: 71/9/2015 Meetlngs of City Councils P�e 18