10.06A Policy Revisions - Data Practices Policies

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Name of Record,File,Process, Description(Understandable to General Data Classification Citation for Employee Work Access Form or Data Type Public) Classification Internal audit data Data created,collected,and maintained for Public M513.392 Finance Director the purpose of performing audits and/or Private MS 13.43 City Clerk relating to an audit or investigation; Confidential MS 13.37 Auditor working papers gathered or generated until Certain employees on an as needed basis the final report is published or audit as part of specific work assignments becomes inactive. Labor Relations information Management positions that have not been Private MS 13.37,subd 1(a) Certain employees on an as needed basis presented during the collective bargaining Confidential as part of specific work assignments process or interest arbitration,including information collected or created to prepare the management position Land Use Applications Data received from individuals during the Public MS 13.37 Planning and Zoning Administrator and process of applying for building permits Non-Public certain employees on an as needed basis as part of specific work assignments Medical Data Medical data of employees disclosed for Private MS 13.384 subd,3 All City Clerk staff on an as needed basis the purpose of administering claims as part of specific work assignments Personal contact and online Telephone number,email address and Private MS 13.356 Certain employees on an as needed basis account information usernames and passwords collected, as part of specific work assignments maintained,or received by a government entity for notification purposes or as part of a subscription list for an entit�s electronic periodic publications as requested by the individual. Personnel Data Data about employees,applicants, Public MS 13.43 Certain employees on an as needed basis volunteers and independent contractors; Private 179A.03,subd 4 as part of specific work assignments labor relations information Confidential Rehabilitation Data Data collected that pertain to individuals Private MS 13.791 Certain employees on an as needed basis applying for or receiving rehabilitation as part of specific work assignments services Reprimands/Disciplinary Action Data collected on employees regarding Public MS 13.43 Certain employees on an as needed basis reprimands and/or disciplinary action Private as part of specific work assignments Response to Data Requests Data collected by Data Practices Public Various Responsible Authority Compliance Official in responding to Private Data Practices Compliance requests for data Official/Designee(s) Responses to requests for Responses submitted are private until the Private MS 13.599 Certain employees on an as needed basis proposal responses are opened. All other data on Public as part of specific work assignments individuals are private until completion of the evaluation process. If all responses are rejected prior to completion of the evaluation process,all data,other than that 4 � Page