10.06A Policy Revisions - Data Practices Policies

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Your Rights under the Government Data Practices Act j This government entity must keep all government data in a way that makes it easy for you to access � data about you. Also,we can collect and keep only those data about you that we need for administering � and managing programs that are permitted by law. As a data subject,you have the following rights. • Access to Your Data 'i You have the right to look at(inspect),free of charge,public and private data that we keep ' about you. You also have the right to get copies of public and private data about you. The , Government Data Practices Act allows us to charge for copies. You have the right to look at data,free of charge,before deciding to request copies. Also, if you ask,we will tell you whether we keep data about you and whether the data are public, private,or confidential. As a parent,you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian,you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor,we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public,we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually,we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way,or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person,you must use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data,we will notify you as required by law. • When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor,your parent or guardian has the right to challenge data about you. Policy required by Minnesota Statutes,section 13.025,subdivision 3. Page 3