10.06A Policy Revisions - Data Practices Policies

Home Browse Search

� � Data about You � The Government Data Practices Act(Minnesota Statutes, Chapter 13)says that data subjects have '� certain rights related to a government entity collecting,creating,and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term ' that means all recorded information a government entity has, including paper,email, DVDs, I photographs,etc. Classification of Data about You � The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private,or confidential. See below for some examples. 1. Public data:We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: The names of City government emp/oyees. 2. Private data:We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you,with someone who has your permission,with our government entity staff who need the data to do their work,and as permitted by law or court order. The following is an example of private data about you: Socia/Security numbers. 3. Confidential data:Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: The identity of the suhject of an active criminal investigation. Policy required by Minnesota Statutes,section 13.025,subdivision 3. Page 2