10.02A Personnel Committee Recommendation-Personnel Policy Revision

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Citv of Pequot Lakes Citv of Pequot Lakes Personnel Policies Title: Acceptable Use Policy for Computer, Effective Date: [date adopted] Network Systems and Telephone Effective�ate(s)of Amendment(s): 19.2.7 Internet The City provides Internet access to employees for work on City business. Employees may use this access for work related matters in a professional manner. Occasional personal use of the Internet is acceptable within the bounds of all City policies. The following considerations apply to all uses of the Internet whether business related or personal: � There is no quality control on the Internet. All information found on the Internet should be considered suspect until confirmed by another source. • Internet use during work hours must be limited to subjects directly related to job duties. • Personal use of the Internet during non-work hours (breaks, lunch hour, before or after work) is permitted. However, employees may not at any time access inappropriate sites. Some examples of inappropriate sites include but are not limited to adult entertainment,sexually explicit material,or material advocating intolerance of other people, races or religions, or in manners that otherwise violate City policies related to respectful workplace and harassment prevention. This prohibition includes information on social media sites such as Facebook and MySpace blogs and microblogs such as Twitter. If you are unsure whether a site may include inappropriate information, you should not visit it. • No software or files may be downloaded from the Internet unless approved in advance by your supervisor or the City Administrator. This includes but is not limited to free software or downloads, maps,weather information,toolbars, music or photo files, clipart, screensavers and games. • Employees may not participate in any Internet chat room -an online meeting place to discuss a particular topic, sometimes in semi-privacy- unless the topic area is related to City business. • The City may monitor any employee's use of the Internet for any purpose without prior notice, as deemed appropriate by the City Administrator. 19.2.8 Passwords and Physical Security of Equipment Employees are responsible for maintaining computer passwords and following these guidelines: • Passwords must be at least eight (8) characters long and include both lower and upper case characters,at least one number and at least one non-alpha-numeric character (e.g., *,&,%, etc.). An example might be Pol!ci3S. • Your passwords should not be shared or told to anyone, but you must share it with 67