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City of <br />Pequot <br />Lakes <br />Monthly Activity Report For <br />Office Assistant <br />August 2011 <br />As of February 7, 2011 work schedule was increased from part time to full time status. <br />32 hrs /wk in Clerks office plus 8 hrs /wk in Police Dept. <br />As of July 18, 2011 work scheduled changed - <br />30 hrs /wk in Clerks office & plus 10 hrs /wk in Police Dept. <br />CITY CLERK <br />- Receipted in all payments for Nancy M. while she was on vacation. <br />- Prepared recap for EDC of water /sewer accounts and usage for 2010. <br />- Worked with Nancy M. to get electronic timesheets set up on -line for employees. <br />- Formatted Utility Policy Manual <br />WATER/SEWER DEPARTMENT <br />- Assisted Mike Loven in completing the Wastewater Infrastructure Needs Survey. <br />- Worked with utility billing software company to create monthly water disconnect <br />door tags. Previously the water department manually entered information for <br />each account on the tags, printed them and manually cut them out so they could <br />be hung on customers doors. Now they are automatically generated right from <br />our utility billing software and printed on perforated paper. <br />- Spent additional time on utility billing changes this month due to foreclosed <br />properties. Changes involve name changes, water turn ons /off. <br />POLICE DEPARTMENT <br />- Eric instructed me to be System Administrator for LETG (county site). I Worked <br />with Crow Wing County Sheriff's Office to set up passwords and logins to access <br />VPN and LETG. <br />- Created spreadsheet and procedures for entering Post Board Reimbursements. <br />- Created spreadsheet and procedures for tracking employee uniform allowance. <br />- Created spreadsheet and procedures for tracking department equipment. <br />- Prepared procedure for redacting information from an ICR. <br />- Prepared procedures for scanning documents in media on LETG and attaching to <br />ICR. <br />- Working on getting instructions from TDS on transferring Police Dept. phone <br />calls to the Sheriff's office after hours. <br />- Working on getting e-mail setup on front desk computer. Researched and <br />distributed 108 emails that came into this email address once it was reinstalled. <br />- Typed transcriptions. <br />- Reformatted multiple forms for Eric so they could be used at Pequot Police Dept. <br />- Requested quotes and ordered office furniture for Police Dept. <br />C /activity report <br />