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M <br />City of <br />Pequott <br />Lakes— <br />AGENDA ITEM #5.5 <br />REPORT TO <br />CITY COUNCIL <br />Date: September 6, 2011 <br />Subject: Cell Phone Policy <br />Report: The City currently has a Technology Policy <br />which addresses cell phone use. The City is considering <br />updating this policy to meet IRS standards. <br />• Existing phone situation — Some employees who have <br />a city issued phone may be using the phone for <br />personal and business use. <br />• IRS standards require that the value of the use of the <br />phone for personal use is taxable income. For the <br />business portion of the use to be excluded from <br />taxable income, the city must have a process in place <br />to distinguish between business calls and personal <br />calls. <br />• Some employees have requested an option to use their <br />cell phone for personal and business use so they do not <br />have to carry two phones. <br />