09.03B Maintenance Facility - Proposal for Schematic Design Services

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WIDSETH March 1, 2017 SMITH NOLTING Bram erd113azter Honorable Mayor and Council Members 7804 Industrial Park Road City of Pequot Lakes PO Box 2720 4638 County Road 11 Baxter,MN 56425-2720 Pequot Lakes, MN 56472 218.829.5117 ail 218.829.2517 el Brainerd@wsn.us.com El RE: Proposal for Schematic Design Services: New Maintenance Facility WidsethsmithNoltJngcom Honorable Mayor and Council Members: Widseth Smith Nolting (WSN) is pleased to submit our proposal to provide Schematic Design Services for a new Maintenance Department facility located on a new site, including a fabric dome salt storage shelter. Based on the City Council's discussions these last few months of the Feasibility Study, we understand the basic parameters of the project to be as follows: • The new site will be located immediately south of Derksen Road between the west Right-of-Way (RAN) line of the new 4-lane Highway 371 and the east RNV line of Morehouse Drive extended south (in the northern portion of the City's old wastewater spray irrigation field). • The intersection of Morehouse Drive and Derksen Road includes a City sanitary sewer manhole and a dead-end City watermain. These will provide connection points for sanitary sewer and water service lines to the new site. • Site planning to include a maintenance building (with office), a fabric dome salt storage shelter and a stormwater infiltration area. The layout is to consider future building expansions, an unheated storage building and buffering to adjoining parcels. • Maintenance building construction to be a pre-engineered timber column structure with metal roof and wall panels as well as in-floor heat. However, dependent on the final layout, the span of the building may require a pre-engineered steel building system. • Maintenance building spaces shall include truck and equipment parking, an office, restroom, small kitchenette, and a multi-purpose room. • Two (2) overhead doors (one for entering and one for exiting). Based on the above listed information, we propose the following scope of services: Schematic Design: • Design Kick-off meeting with City personnel to discuss initial design. This meeting will include discussions about the type of mechanical and electrical systems for the facility. • Generate initial concepts for the site and building floor plans incorporating code and ordinance requirements as well as maintenance department vehicle and equipment turning movements and traffic circulation patterns. • One design review meeting with the City. • Refine design to reflect input from our review meeting. • Prepare probable construction costs for your overall project planning. • At the conclusion of the Schematic Design phase, we will provide a preliminary site plan, floor plan, exterior building elevations along with probable construction costs. WSN proposes to complete schematic design for the lump sum amount of$9,600. Engineering Architecture Surveying I Environmental