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C. Provide administrative support to the Planning Commission by preparing <br />\..- notices, maintaining records, preparing Minutes and completing directives <br />of the Planning Commission <br />D. Assist in planning efforts involving groundwater protection, provide <br />administrative assistance in the implementation of State and Federally <br />mandated wellhead protection implementation activities, and assist Public <br />Works and the City in proactively identifying land use issues and impacts <br />which may impact community drinking water supplies <br />E. Record legal documents <br />F. Maintain Business Inventory and collect and maintain Available Spaces <br />Information for website and annual tour <br />3. Perform other essential job duties: <br />A. Assist City Clerk staff answering the telephone, taking water and <br />administrative fine payments and issuing dog licenses and other tasks as <br />needed <br />B. Provide assistance and information to the public <br />C. Responsible for all correspondence, reports, memos and letters on behalf <br />of the Planning and Zoning Department <br />D. Act as support for City Engineer and City Planner <br />E. Maintain permit information for County Assessor <br />F. Attend conferences, seminars and schools as time, travel and funding <br />allows <br />G. Assist the City Clerk with Elections <br />H. Prepare meetino minutes for boards and commissions in the Clerk's <br />absence <br />I. Provide mapping as requested <br />J. Other duties as assiiined <br />4. Police Department Duties <br />A. Aliswer and direct incoming telephone calls <br />B. Greet. assist & direct public who enter the Police Department <br />C. Dispatch information to the officers in the field as needed <br />D. Process case files <br />E. Transcribe machine dictation <br />F. Process gun permits to purchase <br />G. Take requests for building security checks <br />Required Knowledge, Skills, and Abilities: <br />■ Ability to maintain confidential information <br />■ Excellent public relations skills <br />■ Ability to work with frequent interruptions by phone and public visits <br />■ Ability to use computer and related software (ArcView) as well as other related <br />office equipment <br />Ability to speak clearly and in a concise manner <br />2 <br />SASandy Documents\EmployeesUob Descriptions\Revisions\201 lVoning Administrator.doc <br />