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December 20, 2016 <br /> Pequot Lakes Housing & Redevelopment Authority <br /> Commissioners present: Robert Ritter, Bob Peterson, Clara Nelson <br /> Also present: Executive Director-Barb Carlson,Assistant Director-Deb Hays, <br /> *Call Public Meeting to Order <br /> 5:14 p.m. Chairman Ritter called Public Hearing to order, no comments. 5:15 p.m. Chairman Ritter closed <br /> Public Hearing. <br /> *Call Regular Meeting to Order <br /> 5:15 p.m. Chairman Ritter called the meeting to order. <br /> *Consider Agenda/Changes <br /> No Changes <br /> *Consent Agenda/Regular Meeting <br /> Motion to accept the Minutes, Payment of the Bills and Financials. <br /> Moved by Peterson, Seconded by Ritter,All Ayes; Motion carried <br /> *West Grove <br /> No Business <br /> *Sibley Terrace <br /> Discussion on RAB meeting with Tenants. Board member Nelson questioned the snow plowing policy. <br /> There have been no issues regarding tenants moving vehicles. Board was informed of a vulnerability in a <br /> Birchdale DVR, blocking the "send" function of the office emails. Birchdale has a "patch" to correct the <br /> problem. Director Carlson discussed the 5-year CFP and 2017 Annual CFP plans. There are no large needs <br /> for the 5-Year Plan at this time, but may include corrections to findings of the GPNA. Resolution passed <br /> to approve 5-year CFP and Annual CFP plans. <br /> Moved by Nelson, Seconded by Peterson,All Ayes; Motion carried <br /> *ParkView <br /> Tenant called about another tenant smoking in their unit, causing her unit and hallway to smell of smoke. <br /> Tenant did not want to fill out a complaint form and asked that no one go over to the site. Office staff went <br /> to the site and smelled no smoke. A reminder to keep the Community Room clean was posted. A Rent <br /> Review Study will be done by Nicollet Partners from Minneapolis. A Utility study is not needed this year; <br /> a percentage will be added to last year's figure. <br /> *Alpine <br /> Tenant informed office of a mouse in her unit. Plunkett's Pest control put a trap in the Laundry Room. <br /> *Executive Director's Report <br /> No Business <br /> *Maintenance Engineer's Report <br /> No Business <br /> *Other Business <br /> No other business. <br /> *Open Forum <br /> Tenant was concerned about Sibley Terrace windows being drafty. It was concluded that it was the cold off <br /> the glass due to sub-zero temperatures <br /> *Adjournment <br /> 5:35 p.m. meeting adjourned. <br /> Moved by Peterson, Seconded by Ritter,All Ayes; Motion carried. <br /> Chrm. Sec. <br />